Team roles — Admin, Creator, and Collaborator
Organisation accounts now have three clear roles — Admin, Creator, and Collaborator — so you can give people the right access without overpaying for seats they don’t need.
When we launched Version Four, organisations had two roles: admins who ran the company, and team members who posted for themselves. That covered the first wave of teams — but real workspaces need more nuance.
Some people need to see the whole team without connecting channels. Others should post under their own name without seeing billing. And admins still need full control.
Today the product has three kinds of team members. Here’s how they work.
Admin
Full organisation access. Admins manage billing, send invites, edit company brand settings (including Guardrails and Compliance), connect company channels, use the company inbox, and publish as the company or any teammate. Each Admin uses one paid seat.
In the UI, if you’re an admin looking at yourself, you may see the label Owner — that’s the same Admin role.
Creator
Self-scoped posting seat (what we used to call a team member). Creators connect their own channels and calendar, write and publish their own content, and edit their personal brand. They don’t see org-wide roll-ups, Team invites, or Billing. Each Creator uses one paid seat.
Invite hint: Sees only themselves · can connect profiles · uses 1 seat.
Collaborator
Free visibility seat. Collaborators can see the whole team’s drafts, calendar, library, and analytics, and view company brand settings read-only. They can’t connect channels or calendar, can’t manage billing or invites, and can’t publish as the company. Collaborators don’t use a paid seat.
Invite hint: Sees the whole team · free · no channels or calendar.
Where to invite
Admins invite people under Settings → Team. Choose Admin, Creator, or Collaborator when you send the invite. If you’re out of paid seats and you pick Admin or Creator, you’ll be prompted to add a seat (+$99/mo). Collaborators never require an extra seat.
Who should get which role?
- Admin — marketing managers, founders, or anyone who runs the company brand and billing
- Creator — people who need to post as themselves every week
- Collaborator — reviewers, stakeholders, or leadership who need to see progress without a publishing seat
Need the full matrix? See Teams & organisations in the docs.
Not on a team plan yet? Get started or book a demo and we’ll set the right roles with you.
About the author
Hello, I'm Lucy Bloomfield — Founder of Magic Marketer App
I built Magic Marketer App for experts who have something to say but don't want to stare at a blank screen. You've got the experience and the stories; you just need one clear idea a day and a simple way to show up.
My mission is to help 15,000 professionals build visibility and credibility — without turning content into a second job. One decision. Daily results.